Hawaii Baptist Academy

To apply for this position, submit a Non-Teaching Application

 

JOB/POSITION TITLE: Program Leader

OFFICE/CAMPUS: After School Enrichment Program

REPORTS TO: ASEP Coordinator

STATUS: 10 Months (Non-Exempt)

 

To provide a conducive and safe environment of child care for HBA elementary students during post school hours and holiday and summer periods.

 

 

• Other duties as assigned.

 

CORE VALUES REQUIRED OF ALL EMPLOYEES OF HBA:  An employee of HBA must demonstrate the following core values:

• Humility:   We cultivate humility by acknowledging the goodness of God and the reality of sin, by taking time to be contemplative, by being open to change, and by knowing that there is and will always be more to learn.
• Curiosity:  We cultivate curiosity by asking questions, by seeking opportunities to learn, by trying new things, and by persevering in our quest for answers.
• Love:  We cultivate love in community by striving for peace, by eliciting and sharing ideas, by constructively expressing and resolving disagreements, by respecting differences and loving all people, and by asking and offering forgiveness.
• Commitment:  We express our commitment by speaking truth and taking responsibility, by caring for God’s creation, and by using our talents and resources to work toward the good of humanity.

 

 

To apply for this position, submit a Non-Teaching Application

 

To apply for this position, submit a Non-Teaching Application

 

PRIMARY PURPOSE:

The director of finance position is responsible for maximizing the return on financial assets by establishing financial policies, procedures, controls and reporting systems. This position ensures legal and regulatory compliance for all accounting and financial reporting functions. The director of finance also oversees cost and general accounting, accounts receivable/collection and risk management.

ESSENTIAL DUTIES/FUNCTIONS:

• Plans, develops and implements the fiscal policies, goals, projects, procedures, methods and controls according to generally accepted accounting principles and government regulations.
• Ensures legal and regulatory compliance for all accounting and financial reporting functions.
• Oversees cost and general accounting, accounts receivable/collection and risk management.
• Develops and manages the annual budget.
• Manages daily cash-flow to ensure funding for daily operations and long-term needs are adequate.
• Works directly with auditors to ensure smooth and timely year-end audit, including schedules and report preparations.
• Is a member of the senior leadership team and works with members of the leadership team and other department heads to explain financial concerns; and ensures budget guidelines are followed.
• Works with the President’s Office and insurance broker to ensure adequate coverage for all liability concerns.
• Works directly with legal counsel concerning various school matters (i.e., property taxes, contracts, etc.)
• Works with department heads to review and approve all school-related contracts for propriety.
• Works directly with bankers regarding all finance/banking issues.
• Works directly with Development Office to ensure proper recording and treatment of gifts and grants.
• Directs the work of employees within their area of responsibility, with authority to assign duties, approve leave, establish employee work schedule and evaluate employee performance.

OTHER DUTIES/FUNCTIONS:

• Attends all scheduled senior leadership meetings.
• Provides information to HBA board of directors as requested.
• Attends HBA board meetings as necessary.
• Serves as member of the safety committee and chair as assigned by the President.
• Attends the annual PTF Fun Fair and work with the PTF treasurer in the planning and collections of scripts, online transactions and funds.
• Works with the Director of Technology for the annual year-end system rollover.
• Works directly with the Admissions Finance Coordinator in the annual admissions, enrollment process, financial aid and scholarship endowment processes.
• Other duties as assigned.

CORE VALUES REQUIRED OF ALL EMPLOYEES OF HBA:  An employee of HBA must demonstrate the following core values:

• Humility:   We cultivate humility by acknowledging the goodness of God and the reality of sin, by taking time to be contemplative, by being open to change, and by knowing that there is and will always be more to learn.
• Curiosity:  We cultivate curiosity by asking questions, by seeking opportunities to learn, by trying new things, and by persevering in our quest for answers.
• Love:  We cultivate love in community by striving for peace, by eliciting and sharing ideas, by constructively expressing and resolving disagreements, by respecting differences and loving all people, and by asking and offering forgiveness.
• Commitment:  We express our commitment by speaking truth and taking responsibility, by caring for God’s creation, and by using our talents and resources to work toward the good of humanity.

WORKING CONDITIONS:

• Equipment Use:  Computer, 10 key calculator, copying machine, fax machine.
• Work Hours:  Normally 8 a.m. – 4:30 p.m., Monday-Friday. Heavier seasonal workload, i.e., audit, enrollment, budgeting, and end of year tasks.
• Mental Demands:  Attention to details, ability to reconcile financial data, ability to work with diverse groups of people, ability to perform tasks simultaneously.
• Physical Demands:  Sitting in meetings for extended periods. Screen-time demands for extended periods. Occasional extended work hours.

QUALIFICATION REQUIREMENTS:  

• Spiritual:  Must have accepted Jesus Christ as Lord and Savior of his or her life; demonstrate a living relationship with Jesus Christ as described in “The Baptist Faith and Message,” the tenets of the Southern Baptist denomination. Active member of a local Southern Baptist church, affiliated with the Hawaii Baptist Convention preferred or church of like faith and practice as determined by the Board of Directors of Hawaii Baptist academy.
• Skills/Knowledge:  Excellent verbal and written communication. Good organizational skills. Outstanding interpersonal relationship skills. Strong management/leadership skills. Proficiency in computerized word processing, electronic spreadsheet, ability to process and analyze financial data, and boardroom presentations.
• Education/Training:  Bachelor’s degree in Accounting from an accredited university, CPA preferred but not required.
• Experience:  Minimum of five years in Accounting of which two years in a supervisory capacity.

To apply for this position, submit a Non-Teaching Application

 

PRIMARY PURPOSE:

Under the direction of the Director of Institutional Advancement and with the support of the institutional advancement staff, the Administrative and Special Events Coordinator works to ensure the success of fundraising related special events and effectively assist the Office of Institutional Advancement to steward and cultivate donor relationships. The Administrative and Special Events Coordinator should have a love for special events management, provide outstanding customer service, be an enthusiastic professional, and be able to build relationships with internal and external constituents. The ideal candidate must be able to anticipate project needs, discern work priorities, and meet deadlines with little supervision, and be able to work occasional evenings and weekends.

ESSENTIAL DUTIES/FUNCTIONS:

Administrative Support

The Administrative and Special Events Coordinator must be able to use logic and reasoning to assist with the general operation of the Office of Institutional Advancement by helping to identify inconsistencies, alternative solutions, conclusions or approaches to problems, multi-task, effectively manage time, be detail oriented, and possess the ability to perform job duties proficiently while upholding confidentiality at all times. (40%)

Office Maintenance and Support:

• Provide administrative support to the Director of Institutional Advancement.
• Assist the Office of Institutional Advancement team during critical department events.
• Provide support and assistance in other special projects and events as initiated by the Director of Institutional Advancement and prepare and distribute correspondence as needed. 
• Manage telephone and electronic communication.
• Handle confidential information relating to donors, students, and personnel. 
• Expedite requests and inquiries from callers, visitors, staff, Board of Directors, and volunteers in an effective and professional manner. 
• Keep track of and order supplies for the office as needed.
• Make all travel arrangements for Institutional Advancement staff.
• Assist with internal and external mail (FedEx, UPS, USPS, etc.)

Donor Management Support: 

• Assist in the maintenance of confidential donor database, files, and records.
• Update, maintain, and generate donor lists and reports as needed.
• Keep familiar with the various gift agreements and compliance procedures.
• Develop effective written donor correspondence designed to meet the specialized needs of the donor and the Department.
• Create, print, and send accurate acknowledgements along with other donor relations correspondence in a timely manner.
• May assist with the processing of donations and ensure proper donor acknowledgement in line with policy and procedure.
• Coordinate and ensure proper and timely special recognition for donors in line with Hawaii Baptist Academy’s standards and guidelines.
• Performs other duties related to fund development as needed.

Special Event Fundraising

The Administrative and Special Events Coordinator will work with members of the Institutional Advancement team to coordinate cultivation events, manage and execute large meetings and events that advance donor involvement, cultivation, and stewardship. The successful candidate will provide Special Events expertise which include:

Event Planning, Coordination, and Execution (60%)

• Plan, coordinate, and execute all revenue driven special events.
• Serves as special event liaison between Senior Leadership team, staff, and volunteers, including occasional interaction with the Board of Directors. 
• Maintain event budget and accurate record keeping and ensure superior guest experiences through the utilization of event management software and online registration tools. 
• Oversee the timely submission of invoices and required reports to ensure that necessary records, files, and other materials are maintained for efficient conduct of business. 
• Coordinate event collateral and marketing / PR activities for events (create, order, distribute print and web materials) in conjunction with the Director of Communications and Director of Institutional Advancement to ensure effective advertising and promotion of the event. 
• Work with the Institutional Advancement team to arrange all necessary staffing, donation items to be used for the event, volunteer support, and logistics. 
• Propose new ideas to improve the event planning and implementation process.
• Develop and implement successful strategies for increasing revenue and event participation.
• Work with the Institutional Advancement team to cultivate and secure new corporate sponsors and develop plans to explore new revenue opportunities.
• Assist with taking the reservations, planning, and execution of small donor events, stewardship, and cultivation activities (i.e. donor tours, cultivation dinners, lunch and learns, etc.)
• Ensure Hawaii Baptist Academy Special Events Best Practices are upheld:
  • Begin planning six months to one year in advance
  • Book venues, coordinate supplies and staff, and ensure necessary parties are informed and prepared regarding responsibilities. o Ensure that acknowledgements and thank you notes are written post event.
  • Create written briefs for each event.
  • Maintain event files, in print and electronic copy.
  • Perform necessary follow-up and reporting, including thank you notes, accounting / reporting of expenses and revenue, post-event debrief.
• Participate in Office of Institutional Advancement team meetings and professional development activities.
• Perform other related duties as requested.

This job description has been designed to indicate the general nature and level of the work and may not list all duties as assigned.

CORE VALUES REQUIRED OF ALL EMPLOYEES OF HBA:  An employee of HBA must demonstrate the following core values:

• Humility:   We cultivate humility by acknowledging the goodness of God and the reality of sin, by taking time to be contemplative, by being open to change, and by knowing that there is and will always be more to learn.
• Curiosity:  We cultivate curiosity by asking questions, by seeking opportunities to learn, by trying new things, and by persevering in our quest for answers.
• Love:  We cultivate love in community by striving for peace, by eliciting and sharing ideas, by constructively expressing and resolving disagreements, by respecting differences and loving all people, and by asking and offering forgiveness.
• Commitment:  We express our commitment by speaking truth and taking responsibility, by caring for God’s creation, and by using our talents and resources to work toward the good of humanity.

WORKING CONDITIONS:

• Equipment Use: Computer, copying machine, fax machine
• Work Hours:  Normally 8:00 a.m. – 4:30 p.m., Monday - Friday.
• Mental Demands:  Creative thinking skills; ability to work with diverse groups of people; ability to perform multiple tasks simultaneously, work under stressful conditions; interact with others with courtesy and tact; respond to crisis situations in a calm and effective manner; complete projects on schedule; and maintain regular and punctual work attendance.
• Physical Demands:  Sitting in meetings for extended periods; travel by car locally and occasional travel by airplane to mainland; pushing/pulling/lifting/carrying 25-50 pounds and occasionally more than 50 pounds.
• Communication Demands: Requires talking to co-workers, constituents, vendors; requires written communication to and from co-workers, constituents, vendors; talking on the telephone; requires writing/composing written language; requires reading; visiting / working at other worksites; and communication via the latest technologies.

QUALIFICATION REQUIREMENTS:  

• Spiritual:  Must have accepted Jesus Christ as Lord and Savior of their life and; demonstrate a living relationship with Jesus Christ as described in “The Baptist Faith and Message”, the tenets of the Southern Baptist denomination. Must be an active member of a Southern Baptist church or church of like faith.
• Skills/Knowledge:  Excellent verbal and written communication, good organization skills, outstanding interpersonal relationship skills, proficiency in computerized word processing and presentations. Strong understanding of Southern Baptist and Hawaii Pacific Baptist organizational structure, history, doctrines, practices, and relationship to Hawaii Baptist Academy. Ability to work well as a team member with different people in diverse situations.  Experience with Google suite and Blackbaud Raiser’s Edge NXT is a plus.
• Education/Training:  Bachelor’s degree from an accredited university in communications, business, or related field and/or three (3) years of experience in administrative, fundraising and/or events planning.  
• Experience:  Minimum of three years working experience in special event coordination, fundraising, sales or marketing and public relations.

To apply for this position, submit a Non-Teaching Application

 

PRIMARY PURPOSE:

The Impact Giving Officer is responsible for developing and implementing engagement and fundraising strategies to enhance and grow revenue with current and prospective donors while building a strong culture of philanthropy throughout the School and larger community. Under the direction of the Director of Institutional Advancement, the Impact Giving Officer will carry out the development functions of developing and cultivating relationships necessary to secure financial resources for Hawaii Baptist Academy’s ongoing programs. The Impact Giving Officer will support the annual giving operations including corporate and individual relationships and will assist with all aspects of donor compliance, records management, and assessment in monitoring federal and state laws regarding non-profits. This position will also manage donor relations as it relates to scholarships and endowment funds.

ESSENTIAL DUTIES/FUNCTIONS:

• Work with the Director of Institutional Advancement to determine the financial needs of the school and establish goals for the development function respective to those needs while developing a culture of philanthropy throughout the Hawaii Baptist Academy community.
• Responsible for managing a portfolio of constituents to obtain annual financial and face-to- face goal to further advance the mission of Hawaii Baptist Academy.
• Coordinate school wide fundraising efforts to ensure that donor solicitation is handled appropriately.
• Develops, implements, and leads a successful and integrated donor relations program that strategically targets all levels of giving as defined by the Institutional Advancement Team.
• Provides cultivation and stewardship assistance to individual donors and prospects.
• Creates innovative programs and projects to thank and steward donors; ensures the external reporting to donors on endowments.
• Tracks donor relations and stewardship activities in Blackbaud RENXT to enhance relationships and move donors through the relationship pipeline / donor cycle.
• Oversees the compliance of the department to include policies and procedures, records management, records retention, and monitoring federal and state laws regarding nonprofits.
• Develop assessment measurements and analysis for policies and procedures, fiscal and gift acceptance, data governance and data security.
• Management and stewardship of new and existing scholarship and endowment donors.
• Supports the maintenance of foundation, corporation and individual donor files; maintains database records; ensures timely acknowledgement of gifts; supports development activities with donor segmentation, prospecting targets, donor research, and tracking mechanisms; and creates fundraising and other database reports.
• Provide support with the maintenance of donor files and generate appropriate acknowledgement correspondence and receipting.
• Effective database management and reporting
• Works directly with the Director of Institutional Advancement to create solicitation and year-round engagement strategies to retain current and attract new donors.
• Cultivate a culture of philanthropy by providing professional and courteous assistance and interaction with donors (via phone, computer, and face-to-face.)
• Assists in the planning, publicizing, and coordination of special events and alumni activities.
• Performs other duties related to fund development as needed.

This job description has been designed to indicate the general nature and level of work and may not list all duties as assigned.

OTHER DUTIES/FUNCTIONS:

• Answering phones
• Assist walk-in visitors
• File documents
• Other duties as assigned

CORE VALUES REQUIRED OF ALL EMPLOYEES OF HBA:  An employee of HBA must demonstrate the following core values:

• Humility:   We cultivate humility by acknowledging the goodness of God and the reality of sin, by taking time to be contemplative, by being open to change, and by knowing that there is and will always be more to learn.
• Curiosity:  We cultivate curiosity by asking questions, by seeking opportunities to learn, by trying new things, and by persevering in our quest for answers.
• Love:  We cultivate love in community by striving for peace, by eliciting and sharing ideas, by constructively expressing and resolving disagreements, by respecting differences and loving all people, and by asking and offering forgiveness.
• Commitment:  We express our commitment by speaking truth and taking responsibility, by caring for God’s creation, and by using our talents and resources to work toward the good of humanity.

WORKING CONDITIONS:

• Equipment Use: computer, calculator and multiple line telephone system.
• Work Hours: 8:00 a.m. - 4:30 p.m., Monday -Friday.
• Mental Demands: Ability to do mathematical calculations accurately. Strong understanding of filing systems.
• Physical Demands: Ability to sit for prolonged periods while entering data in the computer, corrected vision.

QUALIFICATION REQUIREMENTS:  

• Spiritual: Must have accepted Jesus Christ as Lord and Savior of their life and; demonstrate a living relationship with Jesus Christ as described in “The Baptist Faith and Message”, the tenets of the Southern Baptist denomination.
• Skills/Knowledge: Strong organizational skills. Good verbal and written communication skills. Knowledge of basic mathematics and fundamentals of financial record keeping. Ability to work well as a team member with different people in diverse situations.
• Education/Training: Bachelor's degree required in Business Administration, Marketing, Communications, Public Relations or related field and/or 3 - 5 year of equivalent combination of education, training, and experience.
• Experience: Advanced skills with Microsoft applications which may include Google Workspace, Outlook, Word, Excel, PowerPoint or Access and other web-based applications. May produce complex documents, perform analysis and maintain databases.